Getting Admission into your desired school, college, or university can be an exciting and relieving experience. However, sometimes unforeseen circumstances may force you to cancel your confirmed Admission and withdraw from the academic program. In such cases, you will be required to submit a formal application requesting cancellation of your Admission. Here are some tips and sample template letters to help you write an appropriate application for cancellation of Admission.
Sample Application For Cancellation of Admission from Student
Date:
To,
The Principal
ABC Public School
Address
Subject: Request for cancellation of admission and fee refund
Respected Sir/Madam,
I, (name of student), had taken Admission in Class 6 of your esteemed school on (admission date). My Admission No. Is (xxxx). I am writing this letter to inform you that due to a change in my father’s job location, I will no longer be able to continue my studies at ABC Public School.
Therefore, please cancel my school admission with immediate effect. Please refund the admission fee that was paid at the time of Admission, as per the school’s cancellation policy.
I am deeply saddened that I will not be able to study at ABC School anymore, which I had joined with much enthusiasm. Thank you and all my teachers for the education and knowledge I received during my short stint here. I wish the school all the very best for the future.
Please let me know if you need any other information from my side for this admission cancellation process. We are looking forward to your confirmation on the same.
Yours sincerely,
(Signature)
Name of Student
Admission No.
Class
Request For Cancellation Of Admission
School Admission Cancellation and Fee Refund Application Letter
Date:
To,
The Principal
XYZ School
Address
Subject: Request for cancellation of Admission of (name of student) and fee refund
Respected Sir/Madam,
This is to inform you that due to unforeseen family circumstances, we will not be able to allow our child, (name of student), to continue studying at your esteemed school.
(Name of student) had taken Admission to Class 3 on (date of Admission) vide Admission No. (C). However, due to my job transfer to another city, we are relocating within the next week and cannot continue (name) ‘s schooling at XYZ School anymore.
Therefore, please cancel the Admission of (name of student) with immediate effect. Please refund the admission fee and other deposits as per the school’s cancellation policy at the earliest to enable us to pay the new school’s admission fees.
This sudden turn of events profoundly saddens us. (Name of student) I was delighted at your school. I appreciate the high quality of education, facilities, and teachers at XYZ School. Unfortunately, the move is unavoidable due to my job transfer.
I would be obliged if the cancellation formalities were completed quickly so that we can proceed with the admission process at the new location. Let me know if you require any other information from our side. We are looking forward to your confirmation.
Yours Sincerely,
(Signature)
Name of Parent
Contact information
School Admission Cancellation and Fee Refund Application Letter
Application for Cancellation of Admission in College/University to Registrar
Date:
To,
The Registrar
ABC University
Address
Subject: Application for cancellation of admission and fee refund
Respected Sir/Madam,
This is regarding my confirmed Admission to the B.Tech Computer Science Engineering program at ABC University for the session 2023-24.
I, (name of student), had taken Admission by paying the total fees of Rs. 1,00,000/- and completing all admission formalities on (date). My University Registration No. Is (xxxx).
However, due to my father’s sudden illness, I am unable to join the course this year, as I need to support my family during this difficult time. Therefore, please cancel my Admission to B.Tech CSE at ABC University.
I would also request you refund the admission fee paid to me after deducting the cancellation charges, as it would help me pay the admission fees when I reapply next year.
I have attached the original admission receipt and all other documents submitted at the time of Admission, along with this Application, for your reference. Please let me know if you require any other information in this regard. Please consider my situation and approve the fee refund.
We are looking forward to your confirmation.
Yours faithfully,
(Signature)
Name of student
University registration no.
Contact information
Application for Cancellation of Admission in College University to Registrar
Simple Request Letter for Cancellation of Admission after Transfer of Father’s Job
Date:
To,
The Principal
ABC School
Address
Subject: Request for cancellation of Admission due to relocation
Respected Sir/Madam,
I am writing this letter to inform you that I can no longer attend ABC School from the next session due to unavoidable circumstances.
I, (name of student), had taken Admission to Class 5 in your esteemed school on (date). My Admission no. is (xx). Unfortunately, my father has been transferred to another city due to his job. Therefore, my family is relocating to (city name) by the end of this month.
Due to this, I will be unable to continue my studies at ABC School from the next semester. Please cancel my Admission from the next session because of this unforeseen situation. If needed, I can provide documents related to my father’s job transfer.
I take this opportunity to thank you and all my teachers for providing me with quality education at ABC School. I wish the school continuous success in the future. Please let me know if you need any other information regarding the admission cancellation process.
Yours faithfully,
(Signature)
Name of student
Admission no.
Class
Simple Request Letter for Cancellation of Admission after Transfer of Father’s Job
Cancellation Letter of Admission due to Selection in Nearby School Urgent
Date:
To,
The Principal
XYZ International School
Address
Subject: Urgent – Cancellation of confirmed Admission
Respected Sir/Madam,
This is regarding the confirmed Admission of my daughter, (name of student), in Grade 1 at your prestigious school for the upcoming academic session 2023-24.
Due to selection in another nearby school, I wish to cancel my confirmed Admission to your school. (Name of student) has secured Admission to ABC School, which is closer to our residence, and I wish to enrol her in that school due to the convenience of commuting on a daily basis.
(Name of student)’ s Admission at your school was confirmed vide Application No. (xxxx) and (admission date). As the admission process is already completed, please cancel the Admission urgently and refund the admission fee as per the school’s cancellation policy after deducting applicable charges.
I sincerely regret any inconvenience caused to you due to this sudden cancellation. However, commuting daily to a school closer to home is more feasible for us due to budget constraints. I hope you will understand my situation and quickly process the admission cancellation and fee refund request, enabling me to confirm (name) ‘s Admission at the nearby school.
Please feel free to contact me if you need any other information in this regard. I am looking forward to your confirmation.
Yours faithfully,
(Signature)
Name of Parent
Contact information
Cancellation Letter of Admission due to Selection in Nearby School Urgent
Sample Application for Cancellation of Admission to School by Parents
Date:
To,
The Principal
ABC Public School
Address
Subject: Application for Cancellation of Admission
Respected Sir/Madam,
We will no longer be able to admit our daughter, (name of student), to Class 1 in your esteemed school due to unforeseen circumstances.
(Name of student) had secured Admission to Grade 1 vide Application No. (xxxx) and payment of admission fees of Rs. 5000/- on (date). However, recently, my husband has lost his job due to the company shutdown. This has put us in significant financial hardship, making it difficult to pay the school fees.
Therefore, please cancel the confirmed Admission of (name of student) and refund the admission fees that were paid, as it will help us manage this challenging situation. I sincerely regret the inconvenience caused to you due to this last-minute cancellation. However, the job loss has impacted us severely, leaving us with no option. Please be kind enough to process the cancellation and fee refund urgently.
I have attached the original admission fee receipt for your reference. Please let me know if you need any other documents for the cancellation process. I am looking forward to your confirmation.
Yours faithfully,
(Signature)
Name of Parent
Contact details
Application for Cancellation of Admission to School by Parents
Example of Application for Cancellation of Admission due to Financial Problems
Date:
To,
The Director
ABC Management Institute
Address
Subject: Application for cancellation of Admission due to financial constraints
Respected Sir/Madam,
I am writing regarding the Admission of my son (name of student) to the PGDM program at your institute. He was selected in the first merit list this year.
(Name of student) completed all admission formalities by submitting the fees of Rs. 3 lakhs and required documents on (date). He was keen to join the course. However, due to my recent job loss, we are facing significant financial problems, which have affected our ability to pay the total course fees.
Therefore, please cancel his Admission to the PGDM program this year because of our financial circumstances. Please refund the fees submitted after deducting cancellation charges, if any, to enable us to use the funds during this difficult time.
I have attached the original fee receipt and an undertaking stating that we will not claim any further admission in the future based on this year’s entrance test marks. Please let me know if any other supporting documents are required from our side. Please consider our situation sympathetically and quickly process the admission cancellation and fee refund request.
We are looking forward to your confirmation.
Yours faithfully,
(Signature)
Name of Parent
Contact details
Enclosures: As above
Application for Cancellation of Admission due to Financial Problems
Application For Cancellation of Admission Format: Things to Consider
While there can be many reasons for a student wanting to cancel a confirmed admission, doing so formally in the correct format is essential. Here are some key things to keep in mind when drafting an application for cancellation of Admission:
- Components of a Proper ApplicationThe application should be addressed to the school/college head or registrar. Use a formal letter format.
- Include the student’s details like name, class/program name, admission number or ID, date of Admission, etc.
- Clearly state the purpose of the letter – that you are formally requesting cancellation of Admission along with a fee refund request.
- Explain the specific reason or circumstances that have led to seeking the cancellation so the urgency is justified.
- Make an explicit fee refund request as per the institution’s policies. Attach any relevant supporting documents.
- Express regret for any inconvenience caused by the cancellation while requesting urgent action.
- Close politely with a line requesting confirmation and mentioning enclosures, if any. Send registered post for records.
- Structuring the ApplicationBegin with your address and date, followed by the institution’s address
- Include an appropriate subject line highlighting the purpose.
- Start with a salutation and a line introducing yourself and your admission details.
- In the next paragraph, explain your specific situation necessitating cancellation.
- Make the cancellation and fee refund request politely in the next paragraph.
- Offer to provide any other details needed and express regret for the inconvenience.
- Include thank you notes and enclosures, if any.
- Close with your name and signature. Add contact information below it.
FAQs On Application For Cancellation of Admission
What is an Application for Admission Cancellation?
An application for cancellation of Admission is a formal request letter sent by a student or parent to the academic institution seeking to cancel confirmed Admission and get a refund of fees paid due to any unforeseen circumstances that make joining or continuing the program difficult.
Who should write the Application for Cancellation of Admission?
The student usually writes the Application if they are above 18 years old. For minors, the parents can write the letter, providing the student’s details and explaining the reasons necessitating cancellation.
- What are some common reasons for cancellation of Admission? Financial constraints
- Relocation due to parent’s job transfer
- The student selected in another preferred institute
- Health/medical reasons
- Family problems requiring students to take a break
- Delay in significant exam results
- <H3>What documents are needed for cancellation of Admission? Original fee receipt
- Any registration or admission number proof
- Bonafide certificate
- TC from the previous school
- Documents supporting the reason stated, e.g. medical reports, job transfer letter, etc.
- Cancellation/withdrawal undertaking signed by parents/student
Most institutions have specific admission cancellation policies, terms, and documents needed, which must be checked before applying. The Application must be made promptly and politely for the best results.
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