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11+ Application For Experience Certificate With Complete Guide

An experience certificate serves as proof of your employment and highlights your skills, achievements, and work experience at a particular organization. It is an important document that validates your professional background and capabilities. When applying for a new job or higher studies, submitting an experience certificate along with your resume gives you an edge over other candidates.

In this article, we provide sample application letters and email formats to request an experience certificate from your employer or school. Whether you need a certificate for a few months or several years of experience, our sample templates and formatting tips will help you quickly draft a letter to get this crucial document.

Let’s start with application letter samples for different scenarios:

Request Application for Experience Certificate With Sample – (1)

Use this sample request application if you need an experience letter from your current employer. Be polite and highlight why you need the certificate.

To,

John Mathews

HR Manager

XYZ Corp.

Dear Sir,

I am writing this letter to request an experience certificate that validates my work tenure and role at XYZ Corp.

As you know, I have been working with the company for the last five years in the capacity of Senior Sales Manager. Recently, I came across a new job opportunity that interests me, and the hiring firm has asked for an experience certificate from my current employer.

I would highly appreciate it if you could process an official experience certificate for me on the company letterhead. Please include details like my designation, date of joining, work tenure, and a brief about my role and responsibilities at XYZ Corp.

The certificate will help me take the next step in my career. I hope to receive the letter within a week. Please let me know if you need any other documents from my end.

Thank you for being so cooperative.

Regards,

John Walker

Request Application for Experience Certificate
Request Application for Experience Certificate

Example Request Letter Application for Experience Certificate – (2)

If you have already resigned from a company, use this sample experience certificate request letter to the HR department of your previous employer.

To,

Rachel Green

HR Executive

ABC Systems Ltd.

Sub: Request for experience certificate

Dear Ma’amMa’am,

I worked at ABC Systems Ltd. as a Software Engineer from 5 Jan 2019 to 25 Dec 2022. As I have now resigned from my position, I request you to provide me with an experience certificate for my tenure with the company.

Please include the following details in the experience letter:

  • Employee name: Susan Lee
  • Designation: Software Engineer
  • Date of joining: 5 Jan 2019
  • Date of resignation: 25 Dec 2022
  • Roles and responsibilities handled

The experience certificate will be helpful for my future job applications and further studies. I request you to provide it as soon as possible.

Please feel free to reach out to me if you need any other documents or details from my end.

Thank you for your assistance.

Regards,

Susan Lee

Request Letter for Experience Certificate
Request Letter for Experience Certificate

Work Experience Request Letter With Format – (3)

If you worked part-time or did an internship, use this sample letter to ask for a certificate from the employer, even if it was a short duration.

To,

Richard Watts

Manager

Retail Store XYZ

Dear Sir,

I am John Carter, and I completed a 2-month summer internship at your organization from 1 June 2022 to 31 July 2022. As part of the internship program, I worked with the Sales department.

My responsibilities included:

  • Assisting with sales reports and data entry
  • Preparing invoices and transaction records
  • Managing inventory and stocks
  • Supporting the team during peak customer hours

As I am now applying for a full-time job, I request you provide me with an experience certificate for the internship tenure. Please include the above details in the letter. This will validate my work experience and help me in my future career plans.

Please let me know if you need any other documents for this. I hope to receive the experience certificate soon.

Thank you for being so helpful.

Regards,

John Carter

Request Letter for Experience Certificate from Current Employer to Manager – (4)

If your company still needs a formal HR department, request your supervisor or manager directly for the experience letter.

To,

Tom Hanks

Sales Director

ABC Enterprises

Dear Sir,

I, Mia Wallace, am writing this letter to request an experience certificate for my work at ABC Enterprises.

I have been working with the sales team for the past three years since joining the company on 22 Feb 2018. In my current role as a Sales Executive, I handle client meetings, cold calling, preparing sales presentations, analyzing sales data, and meeting monthly targets.

I need this experience certificate to apply for a Master’sMaster’s degree program in Canada. The application process requires candidates to submit proof of work experience.

I would really appreciate it if you could provide me with an official experience letter on the company letterhead with the following details:

  • Name: Mia Wallace
  • Position: Sales Executive
  • Date of joining: 22 Feb 2018
  • Roles and responsibilities handled: Client meetings, sales analysis, target achievement

Please let me know if you need any other documents from my end for this. I hope to receive the letter soon.

Thank you for being so supportive.

Regards,

Mia Wallace

Application for Experience Certificate for School Teacher to Principal – (5)

Teachers requesting an experience certificate from the school principal can modify this sample as per their needs.

To,

Christopher Jackson

The Principal

ABC Public School

Dear Sir,

I, Mark Chapman, am a Math teacher at ABC Public School. I have been working here since 15 Sep 2010 till date.

I am applying for a teaching position at a new school. They have requested an experience certificate from my current school.

I would be grateful if you could provide me with an official experience certificate on the school letterhead with the following details:

  • Name: Mark Chapman
  • Designation: Math Teacher
  • Date of joining: 15 Sep 2010
  • Currently working since 15 Sep 2010
  • Roles and responsibilities

The certificate will validate my 13+ years of experience teaching Math at ABC School. Please let me know if you need any other documents for this. I hope to receive it within 2-3 days.

Thanks and regards,

Mark Chapman

Application for Experience Certificate for Teacher to Principal
Application for Experience Certificate for Teacher to Principal

Application for Experience Certificate from School/Job – (6)

Use this sample application format if you have already left a school or organization some time back but now need the experience certificate from their end.

To,

The Principal/HR Department

XYZ School/Company

Dear Sir/Madam,

I, Liam Jones, studied at XYZ School/worked at XYZ Company from 1 Jan 2015 to 30 Apr 2018.

After leaving school/resigning from the company, I did not collect an experience certificate at that time. I now need it to apply for a new job/higher studies.

Please provide me with an experience certificate for my duration at XYZ. Kindly mention the following details:

  • Name: Liam Jones
  • Class/Position: Class 10 / Marketing Executive
  • Duration: Jan 2015 – Apr 2018
  • Roles and responsibilities (if work experience)

It would be great if you could courier the certificate to the address mentioned below. Please let me know if you need any other documents for this. I hope to receive the experience certificate soon.

Thank you for being so helpful.

Address:

Regards,

Liam Jones

Application for Experience Certificate from School/Job
Application for Experience Certificate from School/Job

Short Application for Experience Certificate – (7)

If you need a certificate urgently in a simple format, you can customize and use this sample letter. Keep it short and focused.

To,

John Williams

HR Manager

XYZ Limited

Dear Sir,

Please provide me with an experience certificate for my employment with XYZ Limited.

Details to be included:

Name: Susan Gray

Designation: Content Writer

Duration of work: 1 May 2019 – 31 Dec 2022

Kindly use the company letterhead for this certificate. I need it on an urgent basis for a job application.

Regards,

Susan Gray

Application for Experience Certificate With FormatĀ 

Once you have made a request, the organization will prepare an experience certificate for you on their letterhead. Here are key details to include:

Components of a Proper Application

  • Candidate Name
  • Father’sFather’s name
  • Date of birth
  • Residential address
  • Period of study/work duration
  • Class/position held
  • Date of leaving
  • Reason for leaving (end of contract, resignation, etc.)
  • Brief roles and responsibilities (for work exp)
  • Verification and authorized signatures

Structuring the Application

  • Letterhead/logo
  • Header with company name
  • Certificate title: “Experience Certificate”
  • Candidate details
  • Course/position details
  • Duration
  • Roles handled
  • Signature of an authorized person
  • Seal of company/school

The text should be crisp, formal, and informative. The language must be simple and professional.

Critical details like names, dates, and designations should be clearly highlighted. There should be no spelling or factual errors.

The certificate must be printed on quality letterhead paper and signed by an authorized representative of the organization for authenticity.

FAQs

What is an experience certificate?

An experience certificate is a formal letter issued by a previous employer or academic institution to validate the candidate’s work tenure, designation, responsibilities, and professional skills. It serves as proof of work experience and qualifications.

Why is an experience certificate important?

Here are some key benefits of having an experience certificate:

  • Acts as credibility proof during job applications
  • Highlights your core competencies and skills
  • Shows progression across designations and companies
  • Helps secure jobs, higher education, loans, etc.
  • Useful for background checks and immigration
  • Mandatory document for government and public sector jobs

How can I request an experience certificate from my employer/school?

  • Draft a formal request letter or email to the HR department or your supervisor
  • Mention the purpose and importance of needing the certificate
  • Provide your details like name, employee ID, department, etc.
  • Specify the exact duration for which the certificate is required
  • Request them to include your roles and responsibilities
  • Ask for preferred timelines for receiving the letter
  • Follow up politely if there is a delay

What are the essential details that need to be included in a request/application for an experience certificate?

The key details are:

  • Applicant name and other personal details
  • Name of organization
  • Designation/class held
  • Date of joining and date of leaving/completion
  • Total experience duration
  • Roles and responsibilities handled
  • Reason for leaving (resignation, contract end, etc.)
  • Company details like address, authorized signatory, etc.

How long does it take to receive an experience certificate after making a request?

  • Most organizations provide experience letters within one week of the request
  • For multinational companies, it may take 2-3 weeks
  • Government processes are usually longer, so expect 4-6 week timelines
  • If following up, allow a week buffer after the initial request
  • Keep chasing politely if there is an urgent deadline from your end

Also Read,

11+ Brilliant Leave Application For Office (2023)

 

Author

  • ilmhere

    Ilmhere, the author of Ilmhere.com, is dedicated to providing authentic and comprehensive educational content to help individuals enhance their English language skills. As an online English learning platform, Ilmhere.com covers various topics, including English grammar, application formats, and other related content to support learning.

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ilmhere

Ilmhere, the author of Ilmhere.com, is dedicated to providing authentic and comprehensive educational content to help individuals enhance their English language skills. As an online English learning platform, Ilmhere.com covers various topics, including English grammar, application formats, and other related content to support learning.

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