ApplicationSchool

7+ Application For Not Attending PTM With Sample

Parents and teachers meet during parent-teacher conferences to discuss a student’s academic progress, behavior, strengths, and weaknesses. However, sometimes, due to unavoidable circumstances, parents may need to miss a scheduled PTM. In such cases, it is important to inform the school authorities and class teacher beforehand through a formal application letter.

Below are application letter samples covering various scenarios of why a parent may miss a PTM:

Application For Not Attending PTM By Parents – Sample 1

To,

The Principal/Class Teacher

School Name

Respected Ma’am/Sir,

I, (Parent’s full name), request you to grant me leave of absence from the Parent-Teacher Meeting scheduled on (date). I sincerely regret that I cannot attend the PTM due to (provide reason such as an out-of-station work meeting, a medical emergency in the family, an important function, etc.). My ward (Student’s full name) studies in Standard/Class ___, Section ___.

I assure you that I will meet the class teacher separately on any convenient day after the PTM to discuss my child’s academic performance, behavior, and progress at school. Please allow the same.

Thank you for your understanding.

Sincerely,

(Parent’s full name and signature)

(Contact information)

Application For Not Attending PTM Due To Illness – Sample 2

To,

The Principal/Class Teacher

School Name

Respected Ma’am/Sir,

I regret to inform you that I have been down with (name of illness) for the past (duration), as per the medical certificate attached herewith. Due to my health condition, I request that you grant me a leave of absence from the upcoming Parent-Teacher Meeting scheduled on (date).

My daughter/son (Student’s full name) studies in Standard/Class ___, Section ___. Considering my inability to move around, I cannot attend the PTM in-person/offline. However, I would be grateful if I could arrange for a virtual PTM over a video call to interact with my child’s teachers.

Please let me know if this is possible. Please consider my situation and allow an alternative meeting option.

Sincerely,

(Parent’s full name and signature)

(Contact information and attached medical certificate)

Application For Not Attending PTM Due To Some Urgent Work – Sample 3

To,

The Principal

School Name

Respected Ma’am/Sir,

I, (Parent’s full name), father/mother of (Student’s full name) from Standard/Class ___, Section ___, regretfully wish to inform you that I will not be able to attend the upcoming Parent-Teacher Meeting (PTM) scheduled on (date).I have some highly urgent official work that has suddenly come up, requiring me to travel out of town on the same date as the PTM. As this work is demanding, I cannot reschedule or make alternate arrangements.

However, I promise that I will take the time to meet all my child’s subject teachers one-on-one at their convenience after I return in the first week of (month). This way, I can comprehensively discuss my ward’s progress and performance in school.

Please understand the situation and excuse my absence from the scheduled PTM. Please do let the class teacher know as well.

Sincerely,

(Parent’s full name and signature)

(Contact information)

Application For Not Attending PTM Due To Marriage – Sample 4

To

The Principal

School Name

Respected Sir/Ma’am

I, (Parent’s full name), father/mother of (Student’s full name), studying in Standard/Class ___, Section ___, Kindly grant me leave for the Parent-Teacher Meeting (PTM) on (date).

I cannot attend because there is a wedding ceremony in our family on the same date I need to attend urgently. Being an extremely close relative, my presence during the rituals is significant. Hence, I cannot reschedule or skip the wedding.

However, I promise to visit the school the following week, meet my child’s class teacher, and get detailed feedback about his/her academic progress, strengths, weaknesses, behavior, and areas of improvement. I will also discuss any other concerns at that time.

I hope you empathize with my situation and excuse my absence from the PTM. Convey my sincere apologies to the teachers as well. I look forward to your kind consideration.

Thank you.

Yours faithfully,

(Parent’s full name and signature)

(Contact information)

Application For Not Attending PTM Due To Rain – Sample 5

To,

The Principal

School Name

Respected Ma’am/Sir,

Please allow me to introduce myself. I am (Parent’s full name), father/mother of (Student’s full name) from Standard/Class ___, Section ___.I regretfully wish to bring to your notice that due to heavy rainfall in our area over the past two days leading to extensive waterlogging and traffic disruptions, I am unlikely to be able to physically attend the Parent Teacher Meeting (PTM) scheduled for (date) despite my best efforts.

Public transport has been severely hit, and roads are unsafe. Hence, commuting even short distances has become challenging. I have been eager to meet my child’s teachers and get critical feedback about his/her academics and behavior in school. However, given the inclement weather, I may fall short of making it to school for the PTM.

Please allow me to connect with you and the class teacher over the phone/video call on that day at a mutually convenient time. That way, I can get critical updates about my ward without further delay. If a call is difficult, I promise to visit the school on the next working day once the rain improves.

Looking forward to your consideration regarding this exceptional situation. Convey my sincere apologies to all the teachers for missing the PTM.

Thank you for your cooperation.

Yours faithfully,

(Parent’s full name and signature)

(Contact information)

Application For Not Attending PTM With Pictures

It appears to be an application form for requesting leave from a parent-teacher meeting (PTM).The form is addressed to a "Respected Ma'am/Sir," and it states that the applicant, [Parent's full name], is requesting leave of absence from the PTM scheduled for [date]. The applicant expresses regret for their inability to attend and provides [reason for absence] as the reason. They mention that their ward, [Student's full name], studies in [Standard/Class] [Section]. The applicant assures the reader that they will meet the class teacher separately on any convenient day after the PTM to discuss their child's academic performance, behavior, and progress at school. They request permission for this meeting. Finally, the applicant signs the form with their full name and signature. Here are some additional details that I can see in the image: The form is printed on blue paper. There is a decorative border around the edge of the form. The font used is Arial. The form is not dated.
application form for requesting leave from a parent-teacher meeting (PTM)
it appears to be an application for leave of absence from a parent-teacher meeting (PTM) due to illness.Here's what I can see in the image: Top section: It reads "Application For Not Attending PTM Due To Illness" in bold letters. Body: It starts with "Respected Ma'am/Sir," followed by an apology for the absence due to illness. The applicant mentions being unwell with "[name of illness]" for "[duration]" and attaches a medical certificate as proof. Due to their health condition, they request leave from the upcoming PTM scheduled for "[date]". Student information: The applicant mentions their child's name, "[Student's full name]". They mention their child's class details - "[Standard/Class] [Section]". Alternative request: Since attending in person is difficult, the applicant inquires about attending a virtual PTM via video call to stay updated about their child's progress. Closing: The applicant expresses gratitude for considering their situation and allowing an alternative. They sign the application with their full name and signature. Overall, the application politely informs the teacher about the parent's inability to attend the PTM due to illness and requests a virtual meeting as an alternative to stay informed about their child's academic progress.
application for leave of absence from a parent-teacher meeting (PTM) due to illness
 It appears to be an application for leave of absence from a parent-teacher meeting (PTM) due to some urgent work.Here's what I can see in the image: Top section: It reads "Application For Not Attending PTM Due To Some Urgent Work" in bold letters. Body: It starts with "Respected Ma'am/Sir," followed by an apology for the absence due to urgent work. The applicant explains that they have highly urgent official work that has suddenly come up, requiring them to travel out of town on the same date as the PTM. They emphasize that the work is demanding and cannot be rescheduled or handled by someone else. Alternative request: The applicant assures the school that they will meet with all their child's subject teachers one-on-one in the first week of [month] after they return. They express their desire to comprehensively discuss their child's progress and performance in school. Closing: The applicant requests understanding for their situation and apologizes for missing the PTM. They ask the school to inform the class teacher about their absence. Finally, they sign the application with their full name and signature. Overall, the application politely informs the school about the parent's inability to attend the PTM due to urgent work and proposes an alternative meeting with the teachers later to discuss their child's academic progress.
application for leave of absence from a parent-teacher meeting (PTM) due to some urgent work.
 It appears to be an application for leave of absence from a parent-teacher meeting (PTM) due to a wedding in the family.Here are the details I can see in the image: Top section: It reads "Application For Not Attending PTM Due To Marriage" in bold letters. Body: It starts with "Respected Sir/Ma'am," followed by an apology for the absence due to a family wedding. The applicant mentions that there is a wedding ceremony in their family on the same date as the PTM, "[date]". They emphasize that it is a significant event for a close relative and their presence is mandatory. Student information: The applicant mentions their child's name, "[Student's full name]". They mention their child's class details - "[Standard/Class] [Section]". Alternative request: The applicant assures the school that they will visit the school the following week, during "the week commencing [date]", to meet with their child's class teacher. They express their desire to discuss their child's academic progress, strengths, weaknesses, behavior, and areas of improvement. They are also willing to discuss any other concerns at that time. Closing: The applicant hopes for understanding and apologizes for any inconvenience caused by their absence. They request the school to convey their apologies to the teachers as well. Finally, they sign the application with their full name and signature. Overall, the application politely informs the school about the parent's inability to attend the PTM due to a family wedding and proposes an alternative meeting with the teachers the following week to discuss their child's academic progress.
application for leave of absence from a parent-teacher meeting (PTM) due to a wedding in the family

Conclusion

Parent-teacher meetings hold great value by enabling face-to-face discussions about a student’s overall learning experience at school. However, due to unforeseen or unavoidable reasons, parents may need to miss scheduled meetings sometimes.

In such cases, parents must inform school authorities well in advance through a polite application letter explaining the situation. Parents must also promise to schedule alternate one-on-one interactions with subject teachers soon to get necessary feedback about their child’s education. Most schools understand genuine issues parents face and allow phone/video call meetings if physical presence is impossible.

By maintaining open communication channels, parents and school/teachers can ensure students get optimal support for their growth and success, even if in-person meetings occasionally get canceled.

Does an application for missing PTM require any supporting document?

Yes, in certain cases like medical emergencies or outstation professional trips, it is advisable to attach supporting documents like medical certificates, flight/train tickets, etc., to give authenticity to the reason stated in the leave application for missing the PTM. This aids in faster processing of requests.

Can Leave Applications for PTMs be emailed, or do they need hard copies?

Most schools today accept PTM Leave Applications over official email IDs registered with them apart from hard copies submitted to the school front office. Parents must check the acceptable mediums of submission with their ward’s school.

How long should a PTM leave application be sent before the scheduled PTM date?

It is highly recommended for parents to send the PTM leave application at least 7-10 days in advance before the actual PTM date. This allows sufficient notice period for schools to process requests and plan alternative meeting options, if required, like a teleconference. Any last-minute application submission delays appropriate planning and should be avoided.

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  • ilmhere

    Ilmhere, the author of Ilmhere.com, is dedicated to providing authentic and comprehensive educational content to help individuals enhance their English language skills. As an online English learning platform, Ilmhere.com covers various topics, including English grammar, application formats, and other related content to support learning.

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ilmhere

Ilmhere, the author of Ilmhere.com, is dedicated to providing authentic and comprehensive educational content to help individuals enhance their English language skills. As an online English learning platform, Ilmhere.com covers various topics, including English grammar, application formats, and other related content to support learning.

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