11+ Bank Cheque Book Request Letter In English (2023)

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Cheque Book Request Letter In English

A chequebook is an essential banking tool that allows account holders to pay others or withdraw cash from their accounts securely. It contains many blank cheques with the account holder’s details pre-printed.

When your existing cheque book is about to finish, you must request your bank issue a new one. This is done by writing a formal cheque book request letter to the bank manager or account officer.

Writing a proper cheque book application letter is essential to get a swift response from the bank. This comprehensive guide will teach you how to craft an effective cheque book request letter with sample letters for reference.

When Do You Need to Write a Cheque Book Request Letter?

Here are some common scenarios when you need to request a new cheque book from the bank:

Your current cheque book is about to finish, with only a few blank cheques remaining.
The cheque book was lost or damaged.
You opened a new bank account and need a chequebook for withdrawals/payments.
You changed your name or address and need a chequebook with updated details.
The old cheque book has expired. Most banks issue cheque books valid for six months to 1 year.
You want to change the number of cheque leaves. For example, request a cheque book with 25 leaves instead of 50.

Cheque Book Request Letter Format

A cheque book request letter has a standard professional format that you should follow:

Sender’s Address and Date

The letter should begin with your address and the date in the top left corner.

For example:

Name
Address
Date

Bank’s Address

Below the sender’s address, mention the bank’s name and complete address.

For example:

The Branch Manager,
State Bank of ,Pakistan or India,
Main Branch, Connaught Place,
City

Salutation

Start the letter with an appropriate professional salutation like:

Dear Sir
Dear Madam
Dear Manager

Subject Line

The subject should clearly state the purpose of your letter.

For example:

Subject: Request for a new chequebook

Account Details

In the first paragraph, mention your account details like:

Account number
Account holder’s holder’s name
Type of account
Account opening date

This helps the bank identify your account and process your request faster.

Reason for Request

Explain the reason for requesting a new chequebook in 1-2 lines. For example:

As I am nearing the end of my current cheque book, please issue a new chequebook for my account, as mentioned earlier.

My existing check book was destroyed in a fire accident. Kindly issue me a new one.

Number of Cheque Leaves

Specify the number of cheque leaves you need in the new chequebook.

For example:

Please issue me a new chequebook with ___ (25/50/100) leaves.

Delivery Instructions

Provide any delivery instructions like:

Please send it to my residential address via courier/post.
I will collect it personally from the branch.
Send it to my office address.

Signature

End the letter with

Yours faithfully

Sincerely

followed by your full name and Signature.

Contact Details

Mention your phone number and email ID so the bank can contact you.

Tips for Writing a Cheque Book Request Letter

Follow these tips when drafting a cheque book request letter:

Maintain a formal tone and polite language. Do not make unnecessary demands.

Provide clear and complete account details to avoid delays or confusion.

Keep the letter concise while including all important information.

Specify the number of cheque leaves required. Banks may send their default cheque books if not mentioned.

Proofread the letter twice to avoid spelling and grammatical errors.

Sign the letter and add the necessary contact details.

Make a copy of the letter for future reference.

Cheque Book Request Letter [9+ Samples]

Here are some sample cheque book request letters for your reference:

Sample 1 – Cheque Book Request Letter to Bank

Date

The Manager,

Bank

Subject: Request for a new chequebook

Sir,

I have held a savings account (A/c no) with your Ashok Vihar branch since 2021. As I am nearing the end of my existing cheque book issued six months back, please provide me with a new chequebook with 50 leaves for the above mentioned account.

Please have it delivered to my residence address at the earliest. Let me know if any other information is required for the same.

Thank you for your assistance.

Yours faithfully,

Ramesh Kumar

Request for a new chequebook

Sample 2 – Application for Cheque Book Issue

Date

The Branch Manager,

Bank of India,

Bani Park Branch, Jaipur

Subject: Application for cheque book issue

Madam,

I have a savings account (A/c no) with your Bani Park branch. My existing check book is about to be finished in a week.

Please issue me a new chequebook with 25 leaves for the above mentioned account. Please have it delivered to my residential address mentioned above via speed post.

We are looking forward to a quick action on the same.

Thanks and regards,

Neha Sharma

Address

Application for Cheque Book Issue

Sample 3 – New Cheque Book Request Letter

Date

The Branch Manager,

Punjab National Bank,

Subject: Request for a new chequebook

Dear Sir/Madam,

I have a current account (A/c no) with your PNB branch. My existing check book was recently destroyed in a household accident.

Please issue me a new cheque book with 100 leaves for my account mentioned above. Please confirm once it is ready so I can personally collect it from the branch.

I am looking forward to your prompt action.

Regards,

M.Rizwan

Address

Phone No

Gmail

New Cheque Book Request Letter

How to Request a Cheque Book Online

Many banks today offer the facility to request a new cheque book online by logging into your Internet banking account:

Log in to Internet banking with your credentials.
Go to the ”Request & Enquiries” or ”Services” section.
Select the ”Order Cheque book Cheque book’ option.
Enter cheque book request details like no. of leaves required.
Submit the request.

The new chequebook will be couriered to your registered address within a few business days. This online method is fast and convenient compared to writing a manual request letter.

Cheque Book Request Letter Email Format

You can also send a formal email for cheque book requests if allowed by your bank. The email format should be professional, containing all the details required in a letter. Here is a sample cheque book request email:

Subject: Cheque Book request for A/c no. xx

Dear Manager,

I have a savings account with your Kamla Nagar branch. My existing check book will be exhausted by next week.

Please issue me a new cheque book with 50 leaves for my account no. xxxxxxxxxxxxxxx. Please have it delivered to my office address mentioned below.

Let me know if you require any other information for the same.

Thank you,

Rohan Mehra

Contact no

Cheque Book Request Letter Email Format

Points to Remember When Writing a Cheque Book Request Letter

Here are some essential points to remember when drafting a cheque book application letter:

Open the letter with a formal salutation. Use the recipient’s full name and designation if known.

Provide complete account details like account number, branch name, account type, etc.

Specify clearly why you need a new chequebook. For example, an old check book about to be finished, leaves requirements changed, etc.

Request the number of cheque leaves you need in the new booklet.

Mention delivery instructions to home, or you will collect personally.

Use a polite and professional tone throughout the letter.

Proofread the letter once before sending it to avoid errors.

Add your contact details in the letter for further communication.

Close the letter appropriately with regards or sincerity, followed by a complete signature.

Cheque Book Request Letter FAQs

Here are some common queries about cheque book request letters:

How do I request a cheque book for a new bank account?

For a new account, visit the branch once to submit your account opening application form. You can request the check book then or later through a letter/email. In the letter, provide new account details like account number, branch, etc.

Can I request a chequebook over the phone?

Most banks don’t accept cheque book requests over the phone. You have to write a formal letter or email. Some banks may allow requests via net banking or mobile apps.

Is there a check book request form in banks?

Many banks provide printed cheque book request forms at branches. You can fill out and submit this instead of writing a full letter. Ask the branch staff if needed.

What documents do I need to provide for cheque book request?

No documents are required. Just your account details, the reason for the new chequebook, and the Signature on the letter/form.

How long does it take to receive the new chequebook?

Usually, 3-5 business days if you request through a letter/form. For net banking requests, you get it sooner, within 1-2 working days.

Conclusion

The chequebook remains a critical payment instrument widely used by account holders. Requesting a new cheque book is easy if you know the proper format and details to be included in the application letter or email.

Banks provide the facility to requisition new cheque books through multiple channels by letter, email, net banking, mobile apps, or request slips. Use the appropriate option based on your bank’s offerings and always maintain sufficient cheque leaves for smooth payments.

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