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How can I Speak English Over The Phone-Explanation With Examples

How I can speak English over the phone Or Telephone
Written by ilmhere

Today we are going to discuss How I can speak English over the phone. When speaking English on the phone, it is important to speak clearly and confidently.

It can also be helpful to have a basic understanding of common phone language, such as phrases for answering and ending a call.

It is also important to listen actively and ask for clarification if needed. Additionally, it can be helpful to practice speaking English with a native speaker or in an English-speaking environment.

 Introduce Yourself on The Phone

When introducing yourself on the phone, it’s important to be clear and speak English over the phone in a friendly tone. Here’s some example of how to introduce yourself:

  • “Hello, my name is [Bilal] and I am calling from [Khanewal city]. May I speak with [Person you are trying to reach]?”

It’s also a good idea to have a reason for your call prepared, so the person you are calling knows what the conversation will be about.

  • “I am calling because [reason for call]”.

If you are unsure who you are speaking with, you can say something like:

  • “Hello, may I know who am I speaking with kindly?”

Be sure to listen carefully to the response and confirm the name of the person you are speaking with.

When answering the phone in English, you can say:

  • “Hello” or “Good (morning/afternoon/evening), this is (your name).

How to make a call in English

To make a phone call in English, you can say:

  • “Hello, can I speak to [person’s name]?”
  • “Is [person’s name] available?”
  • “May I speak with [person’s name], please?”
  • “Can you connect me with [person’s name], please?”

When the person answers the phone, you can introduce yourself by saying:

  • “Hi, this is [your name]”
  • “Hello, my name is [your name]”

Then, state the reason for your call or ask if it is a good time to talk.

For example:

  • “Hi, this is Bilal. May I know if is this a good time to talk?”
  • “Hello, my name is Bilal. I’m calling to inquire about the delivery status of my order.”

 Tell Someone Why You Are Calling

When calling someone, it’s best to start by identifying yourself and the purpose of your call.

For example:

  • you could say “Hi, this is [Your Name] and I’m calling to [purpose of the call].” This gives the person on the other end of the line context for the conversation and allows them to better understand why you are calling. Additionally, if it’s a business call, it’s also good to mention the company name you are affiliated with.

Ask for Someone’s Name on The Phone

To ask for someone’s name on a phone call, you can say something like :

  • “Can I have your name please?” or “Could you tell me your name?” or “What is your name?”. If you are in a formal setting, you could say “May I have your name for my records?” or “What name should I address you as?”.

Keep Your Sound Polite on The Phone

There are a few ways to sound polite on the phone:

  • Use a friendly and competent tone of voice.
  • Speak clearly and at a moderate pace.
  • Don’t use disrespectful language.

Ask if it is a convenient time for the person, you are calling before starting your conversation. Apologize if you are interrupting them or if you are calling outside of their usual working hours. Listen actively and show interest in what the person is saying.

  • Use positive language and avoid negative words.

Conclude the call by thanking the person for their time and offering assistance if needed.

How to Leave a message on the phone

To leave a message on a phone, you will first need to call the phone number of the person you are trying to reach. If the person is unavailable or their voicemail is set up, you will be prompted to leave a message. Simply speak clearly and state your name and reason for calling, and then hang up. The person will then receive your message when they check their voicemail.

 End a Call in English on The Phone

To end a call in English, you can say “Goodbye” or “Bye” before hanging up the phone. You can also say “It was pleasant talking to you” or “I have to go now.”

How to talk Between Two Friends in English on The Phone

Friend 1: Hey, how’s it going?

Friend 2: Not too bad, just getting ready for the weekend. How about you?

Friend 1: Same here. I was thinking of going to the Muree on Saturday. Want to join?

Friend 2: That sounds great! What time should we meet?

Friend 1: How about 10 am at the beach entrance?

Friend 2: Sounds perfect. See you then.

Friend 1: Alright, see you then. Have a good rest of your day!

Friend 2: You too! Talk to you soon.

Example Phone Dialogues

Here are a few examples of phone dialogues: Answering a call from an unknown number:

Caller: “Hello, may I speak with John Smith?”

You: “I’m really sorry, you don’t have the correct number.”

Answering a call from a friend:

Caller: “Hey, what’s up?”

You: “Not much, just hanging out at home. How about you?”

Making a call to a client service hotline:

You: “Hello, I’m calling because I need some help with my account.”

Operator: “Sure, I’ll be happy to assist you. Can you please provide your account number?”

You: “Sure, it’s 12345678.”

Operator: “Thank you. How can I help you today?”

Making a call to schedule an appointment:

You: “Hello, I would like to schedule an appointment for next Friday at 2 PM.”

Receptionist: “I’m sorry, we do have not any opportunity at that time. Can you give me some alternative dates and times?”

You: “Sure, how about next Friday at 12 PM or next Sunday at 4 PM?”

Receptionist: “Let me check, yes we have the opportunity on both of those days. Which one would you prefer?”

You: “I’ll take the engagement next Wednesday at 10 AM”

Receptionist: “Sure”, we have you arranged for next Friday at 9 AM.

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