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How to Write a Transfer Certificate Application (2023)

How to Write a Transfer Certificate Application (2023)
Written by ilmhere

Changing schools can be a challenging process for students and parents. A key document required to ease the admission process is a Transfer Certificate (TC) from the previous school. The TC confirms a student’s details and is requested by the new school for enrollment. Knowing how to write a practical TC application in English is essential to get it approved on time. This comprehensive guide covers everything you need about TC applications – when you need them, how to write them, samples, submission process, and FAQs. Whether you are shifting your child to a new school in the same city or another state, this post will ensure you have a smooth transition.

What is a Transfer Certificate?

A transfer certificate, commonly known as TC, is a document issued by a school when a student leaves the school to confirm their details and academic record. It contains the student’s name, age, class, parent’s name, academic performance, and the reason for leaving the school. 

The TC is an essential document that needs to be submitted when a student transfers from one school to another. Schools request the TC from the previous school to confirm the details provided by the student at the time of admission.

When Do You Need a Transfer Certificate Application?

There are a few everyday situations when you need to submit a TC application:

When changing schools

If you are shifting your child from one school to another within the same city or outside, you must submit a TC application. The new school will request the TC from the previous school to enroll the student.

When leaving school after finishing exams 

After passing class 10 or 12, when students have completed their board exams, the school issues the transfer certificate. Students need it for college admission.

If there is a long gap in studies

If there is a gap of one year or more in the student’s education, for any reason, a TC needs to be submitted at the time of joining back. The gap in studies needs to be mentioned in the application.

How to Write a Transfer Certificate Application?

Writing a straightforward TC application is essential to approve and issue it on time. Here are some key points:

Format for a TC Application

  • The application should be addressed to the PrincipalPrincipal of the school.
  • Start with the date on which you are writing the application.
  • Include the student’s full name, class, section, and other admission details.
  • State the reason for needing the TC clearly – shifting, further studies, long gap, etc. 
  • Request to issue the TC.
  • Mention the parent’s or guardian’s name and sign the application.

Things to Mention in a TC Application

  • Student’s details – full name, age, current class or last class attended
  • The academic year or session when the student attended school. You can also mention classes completed.
  • The exact reason for leaving – shifting to another city, extended illness, pursuing further studies, etc.
  • Request to issue the original TC.
  • Parent or guardian’s name and signature.

TC Application Samples

Here are some sample TC applications for different situations:

Sample 1: Leaving school after Class 10 exams

Date

To,

The Principal

ABC School

(Address)

Subject: Transfer Certificate Application

Respected Ma’am,

I am (name of student), currently studying in Class 10 (section) of this school. I am leaving the school after completing my Class 10 board exams this year. 

Kindly issue my original Transfer Certificate.

Thank you.

Yours faithfully,

(Parent’s name and signature)

Sample 2: Shifting to another city/school

Date

To,

The Principal

XYZ School

(Address)

Subject: Transfer Certificate Application

Respected Sir,

This is to inform you that my son/daughter (name of student), studying in Class 5 (section), will be moving to another city immediately due to my job transfer. 

Please issue their original Transfer Certificate as soon as possible to enable their admission to the new school.

Thank you.

Yours faithfully,

(Parent’s name and signature)

Sample 3: Application For Gap year in studies

Date

To,

The Principal

LKS School 

(Address) 

Subject: Application for Transfer Certificate

Respected Madam,

My daughter (name), studying in Class 9 (section), has not been keeping well for the past few months. On the doctor’s advice, we want her to take a gap year from his studies to recover fully.

She will rejoin Class 9 next year once her health improves. Please issue her Transfer Certificate.

Thank you.

Yours faithfully, 

(Parent’s name and signature)

Transfer Certificate (TC) Application With Pictures

Leaving school after Class 10 exams

Leaving school after Class 10 exams

Shifting to another city/school

Shifting to another city/school

TC Application For Gap year in studies

TC Application For Gap year in studies

How to Submit a TC Application

Once you have written the TC application, here is how you can submit it:

  • Submit it by hand in the school office or principal’s office. Meet the authorities if needed.
  • The student or the parents/guardians can apply.
  • Keep a photocopy of the application for your records before submitting the original.
  • If the child has pending fees or dues, clear them to avoid delays in getting the TC.
  • Follow up after a week if you still need to get the TC to check the status.

FAQs on TC Applications 

Here are some common queries on Transfer Certificates:

When will I receive the TC after applying?

The school usually issues the TC within 1-2 weeks of applying. Meet the authorities personally for urgent requests.

Can TC be applied online or only offline?

Most schools still require physical applications. Only some accept online applications. Check with your school.

Is TC required when shifting between schools within the same city? 

Yes, the new school will need the TC from the previous school, even if you are moving to the same city.

Conclusion

The transfer certificate is an important document needed when students change schools. Ensure to write the application accurately and submit it well in advance to avoid delays in issuing the TC. Meeting school authorities personally also helps speed up the process. Hand over the TC to the new school promptly to complete the admission process.

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